A clearer path to the cloud – Brand Insight News

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According to experts, the step-by-step transition to the cloud can bring benefits.

Many companies that migrate their services to the cloud do so in a way that risks losing a host of benefits.

So says Chris Maclean, managing director of business solutions for Canon New Zealand, pointing out that since the introduction of government policy in 2015 to accelerate the adoption of cloud services, “it is common to see many agencies adopting the cloud tactically.” , in an opportunistic way, adoption being generally driven by support functions such as human resources, finance and communication”.

Maclean says one of the constraints to increased cloud adoption is the perception that digital transformation will be a massive, if not overwhelming, change.

“While this may require organizations to rethink business processes, management practices and information systems, as well as everything related to the nature of customer and other external relationships, it is not necessary to make a global transition to cloud services,” he said.

“A tactical, piecemeal approach may well be the most effective journey.”

Cloud services have become popular with many private and public sector organizations around the world and Maclean says cloud technology removes the typical financial barriers associated with innovation and digital transformation – because there is no need physical infrastructure and the associated operational and labor costs.

“Cloud-based services also benefit environmental sustainability initiatives by reducing energy consumption, greenhouse gases, and enabling the dematerialization of on-premises equipment,” he said. “Cloud security also has an edge over on-premises security with proactive threat management, regulatory compliance, data security, and highly available, personalized support.

“It’s no wonder organizations are taking advantage of the investment that cloud giants like Microsoft and Amazon Web Services are making to ensure top-notch security protocols and procedures.”

By accepting that digital transformation can be done step by step, an agency can reduce the challenges it faces to more manageable tasks, says Maclean. Working with a third party who understands and can handle the challenges of the hybrid environment makes success more likely.

Moving file servers to cloud environments is often an early project, with custom application servers being some of the toughest and last to make the transition. Print servers are a lesser-known but quick-win opportunity. Large agencies often have extensive print server infrastructure supporting office print fleets.

“Local councils in New Zealand are showing themselves to be progressive in this direction, with IT managers moving their print and scan management from their on-premises servers to the cloud with great success,” he says.

“Simply moving an on-premises print server to a data center or public cloud like Microsoft Azure or Amazon AWS is of course not the solution. It will create new problems, especially creating new security overhead , but will solve few of the existing problems.

“Just as adopting Microsoft Office 365 as a fully managed application is usually far preferable to building legacy file or application servers into a cloud environment, the answer is vendor-managed software. as a service.”

According to Maclean, uniFLOW Online, a multi-award-winning print management software available in New Zealand only through Canon, is currently “well ahead of the pack” in terms of SaaS print server offering.

“uniFLOW Online is a highly scalable and secure, globally hosted, public cloud print and scan solution that enables businesses to manage their entire print and scan environment from one a single location.

“With hundreds of thousands of users worldwide, significant investment is required to ensure the most secure and reliable environment possible,” he says.

Canon’s customers range from financial and insurance institutions, to large multi-campus universities, to pharmaceutical and defense organizations who value the agility, cost savings and security that a vendor-hosted cloud service can offer. .

uniFLOW Online integrates seamlessly into an existing office environment and enhances document and device security with a flexible monthly subscription per device. That means there are no long-term commitments, Maclean says. The subscription can be increased or reduced, at any time, without any consideration of the customer for the capacity of the server and the database.

Since partnering with Canon, David Ponting, head of ICT operations at Whānau Āwhina Plunket, says change has happened “like night and day”. “UniFLOW Online has saved our organization savings, both in printing and operational costs…Having partners who are willing to help us on this journey is a big win for us.”

When considering cloud-based services for printing, it is important to understand whether the solution aligns with the New Zealand government’s direction on the cloud, whether it follows the principles of zero trust and what potential cost and efficiency savings an agency can achieve.

To learn more, download Canon’s guide to cloud-based managed print services for government here.

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